Administrative Assistant

HR Team · Boston, Massachusetts
Department HR Team
Employment Type Full-Time
Minimum Experience Entry-level

Administrative Assistant


Location: Boston 


Hours: Full-time


Reports to: Head of HR, US


About Profitero: 

Profitero is a leading global SaaS commerce platform that uses predictive intelligence to help brands anticipate, activate and automate their next best action to fuel profitable growth. Our technology monitors 70 million products daily, across 700 retailers and 50 countries, helping brands optimize search placement, product content, pricing, stock availability, reviews and more. News outlets, including Good Morning America, The Wall Street Journal and Ad Age frequently cite and trust Profitero as a source of data for their stories. Now’s an exciting time to join our fast-growth business.

 

Profitero has recently joined Publicis Groupe (a $13 billion global marketing services and technology company) as a standalone commerce division, infusing our business with significant product development resources and investment. while giving our employees an incredible launchpad for their careers. Profitero’s tech and data combined with Publicis’ tech, data and activation services positions us to be a true end-to-end partner for helping brands maximize eCommerce market share and profit growth.  

 

Come be a part of our fast-paced, entrepreneurial culture and next stage of growth. 


Overview: 


We are looking to add an Administrative Assistant to our team to help support our Executives and People Ops team as we continue to grow. As an Administrative Assistant, you will coordinate closely with our Senior Leadership and HR to keep the ship afloat by managing the day to day administrative activities and collaborating on special projects and unique problem solving. You will be a culture driver and difference maker.


Who you are:

  • 1-2  years of experience in coordination, administrative, or operations capacity or equivalent.
  • Highly organized with ability assess and prioritize and juggle multiple demands in a fast-paced environment
  • Ability to interact with vendors,  management and staff at all levels with a high level of professionalism
  • Work effectively and efficiently with minimal direction, take initiative, and follow through
  • A problem solver at heart. Take a dogged approach to finding creative solutions on the fly.
  • Must handle confidential information with integrity and exercise discretion
  • You are a responsive and a clear communicator.
  • You are proficient in working on a variety of platforms and apps and can navigate everything from email to Excel.

 

What you’ll do:

  • Daily administrative and business support for Executive level staff, including arranging meetings, calendar management and extensive scheduling with both internal and external stakeholders
  • Manage business travel arrangements for Executive level staff such as booking flights, cars, and hotel or restaurant reservations.
  • Coordination and oversight of special projects including team offsites, events, team building activities, all hands meetings, volunteer events.
  • Ability to travel occasionally to provide on-site support at events/conferences
  • Assist the HR/People Ops department including data entry, supporting the Recruiting function, maintaining organizational charts and event coordination
  • Conduct Office Management for the Boston office including ordering and maintaining office supplies, coordination with building Facilities, mailroom, reception, and communicating relevant office updates. 


Why you want to work at Profitero: 


Profitero cares about its employees. As a company we feel that as our employees are always going the extra mile, so should we.


That’s why we offer fantastic benefit packages to  our employees, including:


  • Rich Health Dental & Vision plans
  • Smart, genuine and cool people work here 
  • Competitive salary ***commensurate with experience 
  • 401K plan with match!
  • Unlimited PTO
  • Commuter benefits
  • Employee Assistance Program (EAP)
  • Free on-site amenities including office snacks, coffee barista, beer & wine
  • Access to Personal Learning Development Library
  • Publicis ‘Work Your World’ initiative: every employee will be able to work from any of the 100+ countries where Publicis operates, for six weeks a year
  • Volunteer opportunities


Profitero is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive fair consideration for employment. Profitero recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected characteristics as required by applicable law.


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  • Location
    Boston, Massachusetts
  • Department
    HR Team
  • Employment Type
    Full-Time
  • Minimum Experience
    Entry-level